The Proposed By Laws that will be enforced in January.
The By laws are Parent Guidelines
These are the packs rules of operation. When reviewing of the by-laws you will be introduced to our Pack. These next pages will inform you of what is and will be expected out of the boys, parents and the leaders. These by-laws were prepared and adopted by the pack committee on (DATE).They are reviewed annually in June.
I. Mission/ Purpose Statement
Cub Scouting is a family activity. Families are welcome to attend at anytime. Cub scouting is special is its values. Scouting aims to influence development of character and attitudes of good citizenship, helping others, good sportsmanship and pride in self and community. Scouting will also enhance development of physical, mental and emotional fitness, improve understanding within your family, strengthen the ability to get along and respect with others. Scouting will give the scout a sense of achievement by developing new interests and skills. The scouts will have a chance to be helpful and do one’s best by the leaders providing fun and exciting things to do.
II. Amendments
These by-laws can only be changed by giving written notice to the committee chair 30 days in advance to the next planned committee meeting. The Committee chair will then distribute the desired changes to the committee members at least 15 days before the meeting for their review.
For a change to be approved 2/3 of the voting members must be present and agree to the changes. Once approved the change take effect immediately.
If by chance any of these by-laws are in violation of BSA, state or Federal rules and regulations, then the appropriate rules or regulations will preside over these by-laws.
III. General conduct of persons
Scouts and leaders are expected to live up to the basic scouting principles; thus the Cub Scout oath and law of the pack. Concerns regarding the conduct of any leader may be brought to the attention to any committee member or Cub master.
A Cub Scout is expected to behave himself at all meetings and outings.
A scout can be suspended for any of the following behaviors/actions (not a complete list)
Destruction or defacing of church property/or church related property
Hitting, punching, kicking anyone
Throwing items unless it is an organized activity approved by an adult
Using foul, profane, abusive language; demeaning or offensive language; racial, ethnic or religious slurs; and harassment of any kind
Use or possession of drugs, alcohol, or tobacco
Teasing, antagonizing, intimidating or hazing
Possession of sexually explicit material
Gambling of any kind
Disrespect to adult leaders or disobedience by scouts
On rare occasions when discipline is necessary the following actions will be taken:
First offense: Verbal Reprimand: The den leader and cub master will take the boy out of the activity and talk to him about what has happened. The boy will then rejoin the activity. The parents will be notified the actions that were taken in writing.
Second Offense: Call the Parent: If the by does not correct the behavior, his parents will be asked to take him home. Since, in most cases the parents are there for the meeting, they will be asked to leave with their son immediately.
Third Offense: Suspension: If as the boy is leaving there is another scene it will result in thirty (30) day probation from all scouting activities or until the problem can be resolved with the cub master, committee chair, den leader, parents and a third party committee member. Parents will be notified of this in writing. This writing will incorporated limitations explaining the scouts boundaries in order to prevent future infractions. A committee ruling is not necessary for this suspension since it is automatic and based on the good judgment of scout leadership. Upon completion of the suspension, the parents will attend the next 2-3 den meeting to help supervise their child.
If the behavior still continues the parents may be asked to attend a committee meeting to discuss whether or not the scout will be placed on inactive status with the pack.
Any scout that is has been placed on the inactive role for conduct reasons, will not be refunded any portion of his enrollment fees. Application for reinstatement may be considered after sixty (60) days, if the scout has shown an improvement in his behavior and still wants to be in the scouting program.
As per BSA guideline, leaders and family members are reminded that the use of alcohol, illegal drugs and tobacco are strictly prohibited at any Cub Scout function. Further, all adult leaders are reminded that as leader they are to set an example of the highest moral and ethical values. Discipline problems for leaders will be dealt with on an individual basis by the committee chair or assistant and /or the cub master.
Zero tolerance: The following shall be grounds for immediate dismissal of both scouts and leaders. Possible prosecution to the fullest extent of the law might occur. These offences do not follow the same discipline outlined above.
Theft: of pack property, monies, equipment, personal properties
Drug use: any use or abuse of illegal or controlled substances (overdose of prescription meds and alcohol) at a meeting. This includes alcohol and nicotine products for all cub scouts, based of them being under aged.
IV. Scout Dens
Will include that the child have a completed application on file with the pack and District office, this will be signed by the cub master and all registration fees must be current. Applications must include current health/immunization history.
Bobcat- All scouts are to earn this badge before they will be allowed to start work on the rank for their age.
Tigers- is a school-year program for first grade (or 7 year old) boys and their adult (age 18 and up) partner that stresses simplicity, shared leadership, learning about the community, and family understanding. Each boy/adult team meets for all activities. The boys will stay in Tigers until they finish First grade. There will be one Den leader volunteer for this group.
Wolves-are boys who have advanced to the second grade in school or are 8 years old. This group will also include a den leader, assistant den leader, and a Den Chief.
Bear- Boys who have advanced to the third grade in school or 9 years old. This group will also include a den leader, assistant den leader, and a den chief.
Webelos I and II- are boys who are in either fourth or fifth grade in school or are 10-11 years old. This group will also include a den leader, assistant den leader, and a possible den chief.
Transfers will be accepted on the same basis as new cub scouts. It is important for the Cub Scout to obtain transfer papers or other documents from the old pack to certify record of advancement.
V. Uniforms
All scouts and Den leaders are expected to be in proper uniform when attending any scout function, unless specifically instructed otherwise.
Class A: BSA shirt (blue for Tigers, wolves and bears- Tan for Webelos- Tan for Leaders) with proper Badges, BSA belt loop, rank Neckerchief, tie slide and clean dark navy blue jeans. Den leaders are to wear Blue Shoulder loops on their shirt along with the standard badges. This is to be worn to any pack function. All scouts must have non-marking shoes to be worn when inside.
Class B: Scout T-shirt, Blue Jeans. This is to be worn to any Den meeting or non-formal function for scouts. All scouts must have non-marking shoes to be worn when inside.
If for some reason you can not afford the uniform please contact either the cub master or committee chair and arrangements will be made.
VI. Advancement
This program as 4 ranks: Tiger, wolf, bear and Webelos. The Arrow of light is the highest award in cub scouts.
The first step after registering as a cub scout, regardless of age is to pass the bobcat requirements. Once this is earned then the boy can start working on the rank for his grade or age.
Tigers: earn a totem; which includes 5 activities for home, den and outings. Then there are a group of electives that can be done for additional beads. Wolves and bears each have a group of achievements that must be passed. Once this is done then elective projects can be completed. Webelos: There are a set of required activities for the badge. Once this is done then there are other certain activities that must be done to complete the arrow of light and earn compass points.
Arrow of light: is the highest award given in cub scouting. Among the requirements to earn the arrow you might ear a total of eight activity pins; including a pins from citizenship, fitness, ready man, and one from the following groups: outdoor, mental skills, and technology. This award tells everyone that you are ready to be a boy scout.
Religious emblems: BSA provides programs and ideals that compliment the aims of all religions. There is an award given to those that follow the program with their parent and guidance of a religious leader.
Belt loops and Pins: This program is open to all age cub scouts. The boys earn a belt loop to wear when 3 certain activities are completed and a pin when 8-10 certain activities are completed. Some of these are age appropriate programs. IF you want more information on this see your den leader or committee chair.
VII. Leadership
The Pack is committed to have trained leaders in accordance to BSA polices and requirements. Parents who want to become involved as leader are encouraged to contact either their den leader or the Cub Master. All leaders are required to take the BSA Youth Protection Training. This is completed on line at www.hoac-bsa.org. Make sure that you print off the card at the end to show to the committee records member. This needs to be done within the first 3 months of the position. Wolf leaders and above are required to take Basic Leadership Rank Specific Training and are encouraged to take Basic Adult Leader Outdoor Orientation training. This is to be completed within the first year of service.
The Cub master leads the Pack in all Pack meetings and functions. They are assisted by the Assistant Cub Master. Both are required to have the same training as the leaders. This is to be completed within the first year of service.
Cub Scout dens may have a Den Chief who is a Boy Scout from a local troop. Den leaders may also ask a particular cub scout to act as a Denner, or Assistant, during a particular den meeting. If a den leader chooses to use a Denner, then the function will need to be rotated so each Cub Scout has the opportunity to act as a Denner.
VIII. Meetings
Pack Meetings: are held monthly towards the end of the month. This is a time for monthly awards are given out that the boys have earned. Pack Meetings are held at 6:45pm at the Cole Center at the Stony Point Christian Church, unless otherwise announced. Scouts and leaders should be in Class A uniforms. All scouts should have at least one parent or responsible adult (age 18 or up) with them at this meeting.
Den Meetings: All dens meet one a week. The scout is to be in Class B uniform, and bring with him his handbook and assigned folder for notes to be sent home in. These den meetings are under the guidance of registered and trained den leaders. If a den leader can not hold a meeting, and the meeting can not be rescheduled, it will be the responsibility of the den leader to find a replacement leader for that meeting. If the den is without a registered leader, the parents will have to conduct the meetings until a new leader can be registered and trained. If a den meeting is canceled, the den leader will contact the cub master, committee chair and all the parents of the den. This can be done by email, calling, or in person. If a scout is unable to attend a den meeting it is the parent’s responsibility to contact the den leader and get the required information to keep the child up to date on the activities that are going on. If KCK USD500 is closed for any reason then the meeting is canceled and rescheduled at a later date.
Regular attendance for Cub scouts are encouraged at both den and pack meetings. If a cub scout misses 2 consecutive pack meetings or six consecutive den meetings, he will be placed on the inactive role until re-chartering in January.
IX. Pack Committee
The pack committee shall be the governing body of the pack. They as a group are responsible for maintaining a properly functioning and growing pack. The committee will always have no less than 3 members. Annual elections will be held in January of each year at which time all positions will be reviewed and voted on. These positions are all occupied on a volunteer basis. They all can be held as long as the individual desires, but should not be accepted unless the person is reasonably sure that they can serve for a complete year.
The pack committee as a whole is in charge of pack functions in accordance to BSA regulations. Thus they are in charge of selecting a cub master and helping that person in pack meetings as needed and making sure all leaders are trained.
Committee meetings are held every month with an agenda being noted the month before. If something needs to be added to the agenda the chair would need 2 days notice to add that to the agenda.
A committee consists of a Chair (non-voting member), Asst Chairs, Secretary, Treasurer, Cub master (non-voting Member), Advancement and other members at large. The chair of membership, public relations, historian, equipment and fundraising can be established on an as needed basis. Special groups may be established of 2-3 members to plan events such as parties, blue and gold, derby, and others.
Member: can be any parent who wants to be part of the group without being in direct leadership. Dues will need to be paid for this person to the council office. This person also will be required as are all members to take the youth Protection training on line. If all of this is done the person will have voting rights on the committee.
Chair: is responsible for recruiting adults for leadership positions to run the pack with the cub master. They are to develop a plan for pack programs, chair committee meetings, help the cub master when needed, present the charter to the charter organization annually, and attend round table as needed when the cub master can not. This person is also required to keep up records of all activities for future reference and evaluation.
Cub master: is responsible for attending roundtable meetings each month, planning or assisting in pack meetings each month and chairing committee meetings each month.
Asst Cub master: is to perform duties as needed by the cub master and committee chair, help plan pack meetings, Plan and assist with Webelos graduation, and conduct pack meetings in the cub masters absence.
Secretary: is to attend committee meetings, present minutes at committee meetings, send out mailings as needed, and may be requested to write up a permission slip.
Treasurer: is to report monthly to the committee at meetings describing income and expenses for committee review. An annual report will be given to the charter organization in February of each year. This same report will be included in the February Pack newsletter. This person is also to keep authorized signers on the checking account. At no time can two members of the same family have their signature on the account. Though there always has to be two people on the account if not more. They are responsible for all deposits to the account; reconciling the checking account each month or as needed; and obtaining receipts for packs records for reimbursement. Reimbursements under $50.00 can be approved by the committee chair alone. Reimbursements over $50.00 have to be approved by majority vote of the pack committee.
Advancement: is to complete paper work each month that the boys can receive the awards they have earned. This can be done on the internet at the council website. This person will keep all up-to-date records of all scout advancement. They are to get up to date attendance and dues records from each leader each month one week prior to the pack/awards meeting. Once the forms have been turned in to the advancement person no others can be added or changed for that month. Exceptions can only be made by discretion of the advancement chair and Committee chair. Awards that could not be obtained by the current pack meeting will be carried over to the next meeting scheduled. Prior to the pack meeting, the advancement person purchases the patches/awards or arranges for someone else to do so. Then in turn, returns the receipts to the Treasurer and prepares a list of awards for the pack meeting. The person then fills out a recognition card for each award and prepares a package for this card and the awards for each boy. These awards will then be sorted by den.
Leaders: are parts of the committee. If they can not attend then they will be given a copy of the minutes for their reference of up coming events.
X. Finances
Dues, fundraisers and other money raising activities deemed appropriate by the committee fund troop activities. The troop funds will be separated into two Sections: Pack funds to pay for awards, activities and other needs as determined by the committee and ISA (individual Scout Accounts) that are used to pay for the scouts’ activities such as scout camp, activity fees etc. A service fee of $25.00 shall be charged for all returned checks. In special circumstances, where there is apparent financial hardship the committee as a whole may decide to waive certain fees.
Dues are to be paid for on time by each scout. $1.00 per den/pack meeting. This is to be paid if the scout attends or does not. A total of $40.00 from September 1, 2007 to August 31, 2008 is expected from each scout. Half of this goes to the pack funds and half goes to the Den fund. If dues are not current as determined by the committee, awards and activities may be withheld from that scout.
Scouts must participate in all fundraisers. To ensure that all scouts and their families can do this the pack provides the option of a minimum dollar amount determined by the committee that can be donated to any fundraiser in lieu of selling the items. Any amounts raised or donated over the minimum financial participation determined by the committee, will be deposited into that scouts ISA account.
From the proceeds going into the pack fund, 10% is held in reserve for the chartering organization. This tithe will be presented annually on scout Sunday.
ISA accounts: These accounts are held by the troop treasurer who keeps current records of the accounts. Money is deposited in the ISA by funds generated from the scouts’ portion of the fundraisers or by direct contributions by the scout to his account. ISA funds can be dispersed only for scout related expenses. The troop committee reserves the right to access these funds for dues that fall 30 days or more behind or for any unpaid fees or registrations. If a scout transfers to another pack, the treasurer will send the funds from the ISA along with the scouts’ individual records to the treasurer of the new pack. A photocopy of the records will be kept with the pack records. If the transfer is not requested within six months of the scout leaving the pack the funds will be transferred to the packs account. IF a scout leaves or the attendance lapses for six months, the funds from his ISA will be transferred to the pack account.
The parents are responsible for registration fees, uniforms, and accessories, den dues, hand book and participation in fundraising. The pack is responsible for pack activities, awards, and tithe.
The charter organization is in charge of the meeting place general maintenance and utilities.
XI. Service to community
There are many ways to provide service to the community.
1) The committee as a whole decided that one way to do so was to provide non-perishable items to Stony Point Christian Church Kitchen on a bi-monthly basis. The church provides food to 15-20 people each month to help with meals for those that fall on hard times. The church distributes the food on an as needed basis. This is a Service Bead function that every scout should participate in. The committee has decided that the church gives the pack many things and we should give back in this way. Required food donation months are: October, December, February, April, June and August; though food donations to the church can be made each month if your family chooses. Five (5) non-perishable food items per scout is being asked for this service project. The foods can be box of macaroni and cheese, canned vegetables, soup mix, bag of noodles, canned fruit, boxed meals, drink mixes, bisquick mix, flour, sugar, coffee, tea, peanut butter, jelly, honey, jiffy mixes, cereal, instant mashed potatoes shake and bake mixes, and canned meat. These are to name a few of the things that can be brought for this service project. They have asked that you think of the five items as a meal you would fix for yourself. Example: box of tea, can of fruit, jar of peanut butter, jar of jelly, and a brownie mix.
2) Another service that we provide to the community is adopting a family from Stony Point Christian Church each winter season. In this we will provide the family with a $50.00 gift certificate to a grocery store for the dinner. Each family member will receive 3 gifts also from the pack as a whole: one gift of clothing, one gift of fun, and one gift to help that person learn or educate them in some way. Depending on the size of the family that is adopted will depend on if more is given. Each scout is to help decide what their family will be doing to help support this family in need. This can be done in a monetary way and one person can go purchase all the items requested.
Rules and Regulations synopsis of Pack 3740:
As a pack we encourage you to attend den meetings with your son. Absolutely no dropping off! All scouts are required to be signed in and out by an adult even if you do not stay please sign your son in and out. Come back by 8pm to pick him up and hear any announcements. It is expected that dues be paid on time.
We welcome siblings. Though we ask that you watch over them and not allow them to wander and disturb dens in meetings.
If your scout is unable to attend a den meeting or pack meeting, notify your son’s den leader, cub master, or committee chair. The den leader will not notify you if you do not show up. It is now your responsibility to find out what the scout has missed so he can complete it at home.
After each meeting everyone is asked to help put tables and chairs away. Do not smoke in sight of the Scouts. No one under 18 is allowed in the parking lot without parent supervision.
Scouts and leaders are expected to live up to the basic scouting principles; thus the Cub Scout oath and law of the pack. A Cub Scout is expected to behave himself at all meetings and outings. A scout can be suspended for any of the following behaviors/actions (not a complete list) Destruction or defacing of church property/or church related property; Hitting, punching, kicking anyone; Using foul, profane, abusive language; Teasing, antagonizing, or intimidating and Disrespect to adult leaders or disobedience by scouts. First offense: Verbal Reprimand - Second Offense: Call the Parent - Third Offense: Suspension The following shall be grounds for immediate dismissal: Theft and Drug use.
All scouts and Den leaders are expected to be in proper uniform when attending any scout function, unless instructed otherwise.
Pack meetings are once a month. All scouts and their parents are required to attend. This is a time for the boys to receive awards for their hard work.
Newsletters come out once a month. The newsletter, website and announcements are how you are going to find out about upcoming events. See their Scout folder for additional information and what your son has been doing in scouts.
There is no Chewing gum in the gym……Only NON-Marking sole shoes are allowed. If you (scout) are caught with either you (parent and Scout) will be cleaning up the mess that was made.
For more information on any of the regulations see the By-laws, committee chair or cub master.
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Parent/Guardian Signature Scout Signature
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Cub master Signature Den Leader Signature